Paralegal/Corporate Secretary (m/f)

Job description

Your main responsibilities: 
• Assisting the corporate counsel in operational business regarding various funds and other Luxembourg vehicles/ companies 

• Keeping legal files and databases up to date and rearrangement of existing records (including digital records) 

• Registration of corporate or fund documentation with the commercial register or other relevant authorities (e.g. CSSF) 

• Liaising with third parties, such as financial institutions, notaries and local administration 

• Organization of Board Meetings E/AGM´s (including preparation of notices, proxies and board packs) 

• Take notes or dictations at meetings or to provide general assistance during presentations 

• Assistance with drafting/completing board minutes, board/shareholder resolutions, contracts, client service proposals and agreements 

• Dealing with incoming emails, faxes and mails 

• Assistance with the preparation of reports and presentations 

• Coordination of internal service providers 

• Preparing and maintaining checklists for processes


Your profile:

• Paralegal higher education 

• Excellent handling of MS Office applications 

• Fluent written and spoken in English (additional European languages would be an advantage) 

• Three to five years of corporate secretarial experience 

• Analytical, problem solving, business analysist skills 

• Demonstrable knowledge of compliance 

• Good interpersonal skills 

• Excellent organization and communication skills 

• Must have initiative to constantly improve processes 

• Ability to prioritize issues at a company level 

• Good understanding of operational controls framework 

• Accuracy in process documentation and report writing 

• Confidential, diplomatic, discreet 

• Assertive self-starter

What you can expect: 

• An innovative, modern business environment 

• Highly motivated experienced team 

• Growth & development opportunities